Management software for clubs, studios and clinics
Plazia
One platform to run your centre: the diary of classes and appointments, clients and patients, payments and invoices, and the conversation with each person. Built in modules: switch on the ones you need.
The modules
Every part of the business, in its own module
Each module is switched on separately, and all of them share the same clients, the same diary and the same payments. What you do not take does not appear: not in the panel, not in the app, not on your website.
Classes
The class timetable and its places, with booking in each client's app.
- Weekly timetable by venue, room and professional
- Booking and cancelling from the app
- Waiting list: a freed place goes to the first in line automatically
- Session passes and memberships
- Live classes, with the recording for those who had booked
Appointments
Each professional's diary, with appointments booked by the clients themselves.
- Services with their length and price
- Availability per professional, with absences and closures
- Reminders by phone notification and by email
- Payment in advance when booking, or at the centre
- Rescheduling and cancelling from the app
Clinical records
Each patient's record, kept with the safeguards health data requires.
- Episodes with their entries and attachments
- Templates by specialty — general, physiotherapy, psychology and nutrition — and your own forms
- Signed consents, with their version
- Encrypted in the database, with a log of every access
Rehabilitation
Rehabilitation plans the patient follows from home, with their professional keeping track.
- Plans in phases, each with its goal and length
- Session player with a video of every exercise
- Messages with the professional about each session
- Video calls with the professional
GPS activity
Runs and rides with their map and load, next to the rest of each client's training.
- Watch files — FIT, GPX, TCX and more — over USB from the browser or by upload
- Strava and Polar connections
- Map and elevation profile of every outing
- Training load and personal records
Gym training
The gym routines the coach writes, on each client's phone.
- Routines with sets, reps and rest
- Exercises with an image or a video
- A log of every set and its weight
- Training volume over time
Nutrition
Eating plans and their follow-up, from the nutritionist to the patient.
- Templates and food-exchange plans
- Weekly menu and follow-up diary
- Food catalogue with allergens
- Diet documents for the patient
Media
Videos, files and live broadcasts for your clients.
- Video library and files in folders
- Live broadcasts and their recordings
- Viewing statistics
Messaging and video calls
The conversation with each client, inside the app rather than on a personal phone.
- Chat with the team, encrypted in the database
- A phone notification for every message
- Video calls started by the professional
Billing
Payments, memberships and invoices compliant with the Spanish invoicing regulation.
- Full, simplified and corrective invoices
- Recurring memberships and SEPA direct-debit files for the bank
- Cash desk with shift opening and closing
- Sales, debt and VAT reports, exportable
- Verifactu, ready for when it becomes mandatory
Sectors
A profile for every sector
When you start, you pick your sector's profile: it switches on its modules, suggests its settings and names people the way your trade does — members, students or patients. Then it is fine-tuned to your centre.
Sports club
For clubs whose members train in the gym, in class and outdoors with their watch.
Gym or studio
For pilates, yoga or functional-training studios that run on classes and passes.
Physiotherapy and rehabilitation
For centres that treat injuries and guide the return to activity.
Dental or other clinic
For practices that book, keep patient records and invoice, and nothing else.
Nutrition
For nutrition practices with plans and follow-up for each patient.
How it works
Your company, your installation
One installation per company
Each company has its own, with all its venues, rooms and team. Its data is never mixed with anyone else's.
You choose the sector and the modules
Your sector's profile switches on what is usually needed; the rest stays off and out of the way.
Your brand, your website and your app
Your logo and colours on the public website, editable in blocks, and in the app your clients install on their phone.
A panel for the team, an app for your clients
Reception, professionals and management work in the panel, each with their own permissions; your clients book, pay and message you from the app.
Security and compliance
Health data and invoices, treated as what they are
- GDPR
- Legal texts generated from templates, recorded consents, and every client can download their data or delete their account from the app.
- Encrypted health data
- Clinical records and messages are stored encrypted in the database.
- Versioned consents
- Every signature records which version was signed, when and from where; withdrawing it is noted without erasing the signature.
- Access log
- Who opened which record, and when, is written to a log that cannot be edited.
- Compliant invoicing
- Series and gap-free numbering, invoices that cannot be changed once issued, and their retention, as the Spanish invoicing regulation requires. Verifactu is ready for when it becomes mandatory.
- Daily backups
- The database is backed up every day.
- Your data, in your installation
- Each company has its own database: what is theirs is not shared with other companies.
Let's look at your case
We show you Plazia with your sector's modules, on a demonstration installation.
Frequent questions
How much does it cost?
It depends on the modules you switch on: pricing is tailored. Tell us what you need and we will prepare a proposal.
Do I have to take every module?
No. Each module is switched on separately, and what you do not have disappears from the panel, the app and the website.
How does getting started work?
We prepare your installation with your sector's profile, your brand and your venues. Your team adds the professionals, and your clients sign in with their own account.
Can I bring the data from my current software?
The application imports activities from watches — including a full Strava export — and food tables from a spreadsheet. For clients, appointments or invoices from other software there is no automatic importer: tell us what you use and we will see what can be brought over.
Do my clients have to install anything?
There is no need. The application works in the browser, and anyone who wants it can install it on their phone from there, without going through any app store.
What support do you offer?
Support terms are agreed with each company when it signs up. Write to us and we will tell you about them.
Contact
Request a demo
Tell us what kind of centre you run and which modules interest you. We will answer by email to show you Plazia with your case.